Roma Education Fund/ Scholarships Program seeks a Senior Program Officer/Grant Administrator

JOB DESCRIPTION

Senior Program Officer/Grant Administrator

POSITION SUMMARY

Senior Program Officer will report directly to the Program Manager. Senior Program Officer will be responsible for the overall Grant Administration, coordination with in-Country Coordinators network and programming fields.

Essential duties may include, but are not limited to the following:

Programming:

· Works with the REF Program Manager on revisions/changes in projects and project plans of the Scholarship Schemes, develops new projects and project components;

· Oversees the administration and coordination of Health Scholarship Program in Bulgaria, Macedonia Romania and Serbia, coordinates with REF in-country staff; Responsible for the Program Application assessment, application document verification and review in Health Scholarship Program;

· Prepares Health Scholarship Program materials for Selection Board screening, assessment and evaluation, monitors administration and Coordination of the Program;

· Works with REF Program Manager, REF Scholarship programs Steering/Selection Board on developing REF announcements including eligibility criteria, required documents, guidelines for application for scholarship Programs;

· Helps to monitor Program development in the Program countries, participates in planning and organizing the Program related orientation sessions, workshops, conferences, organizing staff training events;

· Works with REF Program Manager to monitor the Program based on annual coordinators’ reports, data reports, feedback from partner organization and Program beneficiaries;

· Participates in developing annual qualitative and quantitative reports, as required;

· Responds to day to day e-mails, letters inquiring about both the scholarship program in general and the actual status of the applications/contracts/grants in particular.

· Actively participates in developing the Program polices and procedures, manuals, information leaflets, liaises w/public entities for promotion of the Program.

· * Substitutes for the Program Manager while the later is on authorized leave, business trip or vacation.

Grant Administration:

· Monitors the GMS developments, log-in of applications and reports in Program countries;

· Supervises the registration, updating and tracking of applications and grants in GMS in close collaboration with the in-Country Coordinators (grant contracts, general reports, payment reports, invitation letters, etc.);

· Liaisies with GMS technical support group and in-Country Coordinators in Program countries, updates the group with regards to Program GMS and Grant Administration and processing;

· Prepares and tracks grant expenses and directs payments to Finance Department of REF for processing (Grant and Transfer related expenses);

· Monitors the development of a contact database for in Country Coordinators and Program, as well as the Program Scholars through GMS;

· Administers and operates REXX, collaborates with Admin Consult and Raifeissen Bank with regards to Grant initiation, Grant transfer, accounting and grants report processing (individual and institutional);

· Supervises and prepares grant payment/tracking information for program reporting periods;

· Runs quantitative reports from GMS and REXX upon the request of Program Manager;

Required skills

· MA or equivalent Degree

· Fluency in English

· Fluency in Russian and Romanian Languages

· Skills in report- and project writing,

· experience of working in education or related projects (5-6 years)

· Experience with MS/Office and grant processing and tracking systems

· Willingness to work extensively with databases

· Ability to multitask, meet strict deadlines

· Flexibility and interest in working in a international environment/multicultural environment

Please send letter of interest in English and CV with at least three references to Ms. Valeria Bodoczky to: vbodoczky@romaeducationfund.org, by the deadline of 5:00 pm, 1st October 2010.

To know more about Roma Education Fund please visit its web site